Staff Representative Group

SRG Bylaws

Section I: Name

• The name of this group will be the Staff Representative Group (SRG).

Section II: Responsibilities and Functions

• The SRG will participate in the process of College governance by making recommendations to and consulting with the Dean and Department Heads in the establishment of policies and procedures deemed necessary or proper for the promotion of the general welfare of the College related to, but not exclusive to classified personnel.
• The SRG will facilitate College-wide communication between all staff members and will forward items that may be of concern to the entire University to the University Staff Council.

Section III: Membership

• The membership of the SRG will be classified personnel as defined in the Board of Regents Policy 801.02, and other regular non-faculty status employees.
• All departments or units within the College will have one representative with the exception of the Teaching Hospital who will have two representatives and Infectious Disease who will have two, one of whom will be from the AHRC.
• SRG terms will be for two years.
• Vacancies, as they occur, will be filled by each department for the remainder of the two-year term.
• If a member is unable to fulfill their term and is replaced within 6 months of the end of their term, their replacement may choose to stay on for a full term beginning the following June, or they may choose to rotate off.
• Terms will run June through May. New members will be seated at the May meeting each year and will be introduced by the representatives they are replacing. Outgoing members will be responsible for voting in elections and on all business at this last meeting of their term.
• Members will serve no more than one term consecutively. Department Heads will appoint new representatives by May 1st.
• The elections need to be held prior to the June Staff Council meeting in order to be in compliance with Staff Council By-Laws section 7 item VI. Staff Council By-Laws take precedence over SRG By-Laws, SC By-Laws section 7 item VIII

Section IV: Officers

• Chairperson - The chairperson will schedule and conduct SRG meetings and will be elected from within the SRG for a one-year term. Members will be eligible to serve as Chair after one year on the SRG. Unless, the Chairperson is lost or is elected into the position.
• Co-Chairperson - The Co-Chairperson will assist the chairperson and perform the duties of the chairperson in his/her absence and will be elected from within the SRG for a one-year term.
• Secretary - The secretary will be responsible for taking minutes, maintaining records, and distributing information within the SRG and will be elected from within the SRG for a one-year term.
• Co Secretary - The Co-Secretary will perform the duties of the Secretary in his/her absence and will be elected from within the SRG for a one-year term.
• Safety Officer - Three nominees from within the SRG will be presented to Administrative Council who will then elect one individual to serve on the CVM Safety Committee.
• University Staff Council Representatives - Two representatives will be elected from within the SRG to attend all meetings of the University Staff Council and will serve a one-year term. They will provide the SRG with a copy of all University Staff Council agendas and minutes. Vacancies, as they occur, will be filled from within the SRG for the remainder of the term.

Section V: Committees

• Any member of the SRG may make a motion for the formation of a committee. That motion must then be passed by vote before any committee may be formed.
• Two types of committees may be formed by the SRG: A Standing Committee with a permanent charge, or an ad hoc committee with a temporary charge.
• The role of committees formed by the SRG shall be to collect information pertaining to their charge, and relay that information to the SRG and to any College level Committees with a similar charge.
• Membership to any committee shall be delegated at the time that the committee is formed, and shall be by appointment, nomination, or volunteer.
• SRG Committees shall be comprised of non-faculty classified staff with a minimum of one member being a current SRG member or an Ex-officio SRG member.

Section VI: General Procedures

• The SRG will meet once a month and will be held on the third Wednesday at 2:00 PM.
• Special meetings may be called as needed by any member of the SRG or College Administration.
• The order of business will be as follows:
  • Presentation and adoption of minutes of the last meeting.
  • Committee reports.
  • Report of the University Staff Council Representatives.
  • Old business.
  • New business.
  • Adjournment.
• A simple majority of the members of the SRG will constitute a quorum. Motions may be passed by a majority of those present and voting.
• An SRG member who is unable to attend may appoint an alternate. An alternate may enter into discussion and vote. No single alternate can represent more than one member at a meeting.
• Non-members who wish to address the SRG will request permission to do so through the Chairperson.
• A copy of the minutes of each meeting will be sent by email to all SRG members. Any additions or corrections forwarded to the secretary will be presented at the following meeting. When the minutes are approved, a copy will be forwarded to Deans, Department Heads, and Directors and will be available to all interested via the College SRG web site and filed in a notebook in the College Reading Room.

Section VI: Amendments

• The SRG can amend its bylaws by a majority vote. Any amendments will follow University Staff Council bylaws.

• Adopted September 17, 2003
• Amended April 21, 2004
• Amended June 2005
• Amended May 17th 2006
• Amended Aug 16th 2006
• Amended March 21st 2007
• Amended July 2009

Elected Officers

2011-2012

Lori Dressel
sandue1@uga.edu
Chair

Wendy Counkle
wfoster@uga.edu
Co-Chair, University Staff Council Rep.

Stuart Ivy
scorch@uga.edu
University Staff Council Rep.